Loudoun Circuit Court

20th Judicial Circuit of Virginia

Circuit Courts Informational Pamphlet

CLERK OF COURT

Hon. Gary M. Clemens

Clerk's Office Hours

8:00AM - 4:00PM

PHONE

(703) 777-0270

FAX

(703) 777-0376

ADDRESS

P. O. Box 550
18 E. Market St., 3rd floor
Leesburg, VA 20178

    • Hon. Douglas L. Fleming Jr., Chief Judge
    • Hon. James P. Fisher
    • Hon. James E. Plowman Jr.
    • Hon. Stephen E. Sincavage
    • Hon. Matthew P. Snow

    • Term of Court begins on the second Monday in February, April, June, August, and December; and the third Monday in October
    • For current information on court hearings, please visit the Loudoun County Clerk's website at https://www.loudoun.gov/clerk
    • You may also visit the Loudoun County Courts website at https://www.loudoun.gov/4836/Courts-Judicial-Services for more court information.
    • A list of Appointees for Commissioners in Chancery can be found at: https://www.loudoun.gov/3212/Commissioners-in-Chancery
    • Recordation of deeds is available in person, mail, or by e-recording. Recording hours are from 8:00 a.m. to 4:00 p.m. Monday through Friday, except on legal holidays. Clients are encouraged to submit deed recordings electronically to avoid traveling to the Clerk's Office. For more information on the electronic recording process and how to submit electronic recordings, email the clerk at [email protected], [email protected] or visit the website at https://www.loudoun.gov/clerk
    • Financial transactions are accepted by the Clerk's Office Monday through Friday from 8:00 a.m. to 4:00 p.m. Online payment of criminal fines and costs can be made 24/7 but will be processed during normal business hours.
    • Marriage license information is available at https://www.loudoun.gov/clerk; Marriage license applicants can schedule an in-office appointment or a virtual appointment to obtain their marriage license.
    • Notary public commissions can be issued once you receive your confirmation, by letter/email, from the Secretary of the Commonwealth by scheduling an in-office appointment or a virtual appointment. For more information regarding services for notary public commissions, please visit https://www.loudoun.gov/clerk
    • All visitors to the courthouse are subject to security screening by Sheriff's deputies which currently requires special COVID-19 safety protocols, including a temperature scan, before visitors may enter the courthouse.
    • Mobile devices and cellphones with cameras are not permitted in the Courts Complex by order of the Court. Attorneys who are members of the State Bar are permitted to bring one cellphone with camera functionality in the Courts Complex and the Sheriff's deputies may request bar identification. Otherwise, no cameras are permitted in the Courts Complex. The Order of the Court concerning courthouse security can be found at https://lfportal.loudoun.gov/LFPortalInternet/0/doc/206023/Electronic.aspx
    • Scheduling for civil trials will be conducted by phone scheduling every Monday and Tuesday at 9 a.m. Civil matters may be placed on the phone scheduling docket by the filing of a Civil Phone Scheduling Praecipe. All civil phone scheduling is conducted at the following number 571-258-3708. See the Loudoun County Local Rules and Procedures for more information.